Makes travel arrangements for executive as needed, Plans all meetings hosted by SVP, Finance and CFO. ), General administrative duties in support of Legal department and attorneys, Assisting the Company Secretary on company secretarial matters, Liaising with external company secretarial advisor, Processing and following up on payment of fees and expenses, including external counsel fees, Completing details of agreements and generating copies for signing, Scanning and uploading copies of contracts to document database, Administrator for e-NDA and e-authorisation tools, Other supporting duties that arise from time to time as required to support Legal department, Schedule and arrange all appointments for the General Manager, Prioritize all telephone calls and in-person external and internal visitors, Handle all incoming web-site comments/inquiries, Arrange all VIP reservation requests and associated amenities, Compose correspondence for the General Manager, such as welcome letters, guest follow-up letters, etc, Assist the General Manager in his public service role by keeping files up-to-date for the various committees and boards he participates on, Support internal hotel projects, tracking necessary action and updating reports as progress is made (i.e. Providing assistance with set up of Video and Conference calls, Provide general office support for the team by: answering phones, maintaining and organizing department budget and overhead records, organizing and maintaining paper and electronic files, handling complex travel arrangements, preparing expense reports, arranging internal and external conference calls, formatting presentations, and assisting in the development of communication materials, development/maintenance of an action register, submitting invoices/check requests to Accounting department, ensuring proper expense accounting, SAP processing, Assisting team from a communication standpoint by composing correspondence / reports, checking deadlines proactively on incoming request and processing replies on own initiative or from VP/stakeholders dictation or notes, Utilizing travel system to plan travel within guidelines - leverages and identifies resources to plan effective and efficient travel, Working with the Executive Secretary, this position maintains office services by organizing office operations and procedures; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions, Working with stakeholders on maintaining office efficiency by planning and implementing office systems, layouts, and equipment procurement, Working with HR Business Partner, implements Kellogg corporate office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments, Keeping VP & team informed by reviewing and analyzing special, Reports; summarizing information; identifying trends; ownership of action register during bi- weekly team meetings, Maintaining professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies, Achieving financial office-related objectives by preparing an annual budget for office supplies, office food and office social events; scheduling expenditures; analyzing variances; initiating corrective actions, Visible and active engagement at all non-work hour events, Contributing to team effort by accomplishing related results as needed, High school diploma/GED equivalent with experience supporting senior management, Strong proficiency in MS Office; Ability to create spreadsheets, word processing, and manipulate presentation software as well as standard office equipment is critical, Excellent written and verbal communication skills; Ability to communicate with tact and diplomacy with all levels of management is critical, Strong prioritization, planning and project management required, Ability to accommodate a highly varied work schedule, (i.e. That’s where we come in. Taking care of new starters and leavers, preparing offer packs and references. Coordinate travel report/update with current YTD totals. The term “Executive” which precedes “Assistant” connotes a job that demands confidence and trustworthiness because essentially you will become the boss’ right-hand man. Account executive business resumes are elevator pitches, not peel-the-onion exposés. Sample Resume Summary: Executive secretary with more than eight years of experience supporting the mid to senior-level management. Strong organizational skills, pleasant and professional phone skills Maintain files or binders as needed and assist in maintenance of paperless inventory system, Order and maintain department office supplies, Generate departmental POs for temporary staff and office supplies, Attendance at staff and development meetings as specified, Manage and maintain offsite property storage location and assets, Communicate regularly with all client assistants, Interface with Legal, Finance and other Production groups, Share responsibilities for floor duties with other assistants, such as restocking kitchen, setting up for meetings, etc, Complete special projects as assigned by Vice President, Short Form Production, Complete other assigned department projects, Local travel required; Night and weekend work necessary if assigned or if projects/duties require, Proficiency in Microsoft Word, Excel, Powerpoint, Outlook and Keynote, At least one (1) year of Executive Assistant/office management experience supporting Executives, Bachelor’s degree in media related field or equivalent work experience, Business training in either a college or business school, Five to ten years administrative/ senior level experience, Excellent phone etiquette and interpersonal/communication skills, Ability to handle multiple tasks and to prioritize, Excellent organizational, attention to detail, work planning and follow-through skills, Ability to negotiate or mediate difficult situations with tact and diplomacy, Ability to work independently and make job-related decisions within authorized limits as well as being part of a support team environment, Strong proficiency in MS Office; ability to create spreadsheets, word processing, calendar management and manipulate presentation software, Excellent writing and verbal communication skills, Ability to communicate with tact and diplomacy with all levels of management is critical, Must be self-starter; able to work independently with minimal supervision, You will have extensive calendar management support utilizing Microsoft Outlook, You will manage administrative projects as needed for 2 SVP’s along with larger group initiatives that may include moves, space planning, etc, You will have extensive scheduling and coordinating meetings (identify availability of participants, send meeting invitations, secure conference rooms, compile/print agendas, manage meeting documents, Meeting support – scheduling/ordering food/sending agenda etc. Members by managing various administrative tasks his/her direct reports and documents from brief instructions, rough typed or hand-written.... 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